2010 Annual Conference Exhibitors

Exhibitor Information and Registration

Note: Advertising Details (at the bottom) - Limited sponsorships also available!

Thank you for considering the opportunity to exhibit at the 2010 AIEA Conference on Feb. 15-17 in Washington DC. Several hundred senior-level leaders in international education from across the US and the world will participate in this conference. These leaders and professionals recognize the benefits of networking with organizations in the promotion of international education on their campuses. Exhibitors have the unique opportunity to share information about their organizations with these senior-level leaders and key decision makers. AIEA limits the number of exhibitors in order to maximize exhibitors' time with conference participants. All conference breaks will be held in the exhibit area, so as to ensure quality interaction time.

AIEA Exhibitor space is limited and is on a first-come, first-served basis, so be sure to complete the registration form and return it to AIEA along with payment as soon as possible to ensure your space. Click here for the registration form or email aiea@duke.edu.

Please note that exhibitor registration covers one exhibitor and includes a conference registration. Additional exhibitors will need to register separately for the conference. Note: One exhibit table per organization.

Exhibitor Details

Exhibitor Fee: $1200/booth - includes exhibit table and 2 chairs, one exhibitor with full conference registration. Note: Additional persons at the booth will need to register separately for the conference. One exhibit table per organization.

Set Up Details: Exhibitors will set up on Monday afternoon, Feb 15, 2009. Exhibits will be open to attendees from Feb 16 through Feb 17. The opening ceremony is Feb 16 in the morning. Take down will start after lunch on Feb 17. Please leave exhibits up through 12 noon on Wednesday Feb 17.

Exhibitor Hours:
Tuesday, Feb 16, 10:00 am - 5:30 pm * Wednesday, Feb 17, 8:00 am - 12:00 noon

Conference Hotel: JW Marriott Pennsylvania Avenue, Washington DC

ADVERTISING INFORMATION: Full-page ads are also available in the conference program (which will stay online for the next year). Contact aiea@duke.edu as soon as possible if interested in placing an ad in the conference program.

SPONSORSHIPS: Limited sponsorships are also available - conference sponsors have even greater visibility with senior leaders in international education. Higher-level sponsorships include complimentary exhibit space. Contact aiea@duke.edu for further details.

SHIPPING DETAILS FOR EXHIBITORS

SHIPPING, RECEIVING AND DELIVERY GUIDELINES
In order to provide exceptional service in the shipping and receiving of parcels and the delivery of them to your group, exhibitors and convention attendees, the following guidelines have been established by the JW Marriott, Washington DC. Please share these with any exhibitors or anyone else who will be shipping or having deliveries made to the hotel.

1. All shipments and deliveries must be addressed in the following format:
Your Name, AIEA
C/O Robert Clark, Event Manager
JW Marriott
1331 Pennsylvania Avenue NW
Washington, DC 20004

2. Please send shipments and deliveries so that arrive no more than 3 days before the start of your meeting or event (in this case, no earlier than Feb 12). All shipments and deliveries arriving earlier will be subject to the storage fees listed below.

3. Please bring a list with all of your shipment’s tracking numbers and the name of the individual to whom the package is addressed, so that any missing parcels can be located.

4. The JW Marriott does have package handling charges for each parcel or pallet received at the hotel. The charges are as follows:
Handling Fees Storage Fees
Box (regular) $5.00
Box (large, oversize) $20.00
Display Case $45.00
Pallet or Crate $150.00
4th Day - Box (regular) $5.00/day
4th Day - Box (large, oversize) $10.00/day
4th Day - Display Case $10.00/day
4th Day - Pallet / Crate $100.00/day

5. All outgoing shipments must be properly labeled with a return address, a delivery address and a contact phone number for the sender. An account number for the delivery service of choice or the sender’s credit card number and expiration date must be included to ensure proper charges by the shipping company.